January Bi-Monthly Educational Program Sponsor Review
By Ashley Holder
Last night we were treated to a lovely evening thanks to our Event Chairs, Brian Jackson from Silver Tray Staffing and Terry Shields from The Rosewood Mansion.
Our event took place at the beautiful and versatile Studio 1019. The space is white and open perfect for events like ours that encourage mingling. Guests’ first stop was in the reception room where guests were treated to a glass of wine and delicious passed appetizers from Bailey Catering. Bold Entertainment played music to keep the mood light and fun.
When dinner was ready to be served draping from R Fox Designs was opened to reveal the dining room. The height of the ceiling was accented by gorgeous tall centerpieces that reached upward. Other tables were treated to low beautiful monochromatic centerpieces, both from Di Fiori. The flowers accented the beautiful table tops which featured rentals from Celebration Rentals. JH Pro and In Light provided lighting which turned white walls into brightly colored backdrops for the evening. Dinner was an absolute treat. Upscale traditional southern food, which included braised short rib and sweet potatoes, hit the spot for guests.
After the presentation was over and raffles were given away, each guest was delighted to receive a Cucalu to take home and enjoy.
Value Received
Studio 1019
Facility Rental $2500/event
Bailey Catering
Dinner and Reception $70/guest
Celebration Rentals
Reception Rentals $500/event
Dinner Rentals $3510/event
Di Fiori
Floral Arrangments $3500/event
Bold Entertainment
DJ Services $2500/event
Silver Tray Staffing
Staffing (64hours@$25/hr) $1600/event
R Fox Designs
Pipe/Drape (40’) $475/event
In Light
Custom Gobos $200/2 Gobos
Cucalu
Take Home $1.50/each
Event Total $24,810
Value Received $248/guest
Tuesday, January 19, 2010
January Bi-Monthly Educational Program Recap
Look Before You Sign
By Ashley Holder
Let’s be honest, contracts make must of us shudder. They are the most dreaded part of booking an event, both for the client and the vendor, mainly because everyone is afraid there will be something hidden that has the potential to cause some problems.
Nathan Breen was our guest speaker last night. He is a partner at Howe & Hutton, Ltd. which is known as the “Law Firm for Meeting Professionals”. He obtained his undergrad at DePaul University and his Juris Doctor at John Marshall Law School. He has also served on the John Marshall Law Review as Executive Lead Articles Editor and externed for a judge on the Circuit Court of Cook County. Concentrating primarily in association intellectual property and internet law, he maintains a practice in hospitality law, contracts and commercial litigation.
His first and single most important piece of advice was to start off with a good contract. A good contract that spells out X will happen upon the occurrence of Z, that way no one is left wondering and there is no room for any other interpretation.
Other items that you would want to include in your client contracts would be: a detailed cancellation policy, compensation policy, indemnification clause, and details on who will be responsible for alcohol service in case any issues arise after alcohol is sold or served at the event.
Risk management needs to be included in the contract as well. Explain what will happen if force majeur is used, who is responsible for what payments to the vendors, when can that call be made, under what circumstances can you cancel an event and say it was “beyond the control of other parties”; your definition maybe quite different from your clients’ and vendors’ definition.
With vendors you must outline who is responsible for any permits/certifications/licenses that are required. Make sure that if you are planning on having music at an event, there are the appropriate licenses in place otherwise you could be hit with a substantial fee. Same with doing a large outdoor event where tents will be used; is the tent company responsible or is the planner going to handle this when the special event permit is obtained?
The bottom line of the evening is that the length of the contract is not important and while it may seem daunting to hand a client or vendor a multi-page contract if something unforeseen does happen both will know exactly what will happen and neither will be paying court fees to resolve the issue.
By Ashley Holder
Let’s be honest, contracts make must of us shudder. They are the most dreaded part of booking an event, both for the client and the vendor, mainly because everyone is afraid there will be something hidden that has the potential to cause some problems.
Nathan Breen was our guest speaker last night. He is a partner at Howe & Hutton, Ltd. which is known as the “Law Firm for Meeting Professionals”. He obtained his undergrad at DePaul University and his Juris Doctor at John Marshall Law School. He has also served on the John Marshall Law Review as Executive Lead Articles Editor and externed for a judge on the Circuit Court of Cook County. Concentrating primarily in association intellectual property and internet law, he maintains a practice in hospitality law, contracts and commercial litigation.
His first and single most important piece of advice was to start off with a good contract. A good contract that spells out X will happen upon the occurrence of Z, that way no one is left wondering and there is no room for any other interpretation.
Other items that you would want to include in your client contracts would be: a detailed cancellation policy, compensation policy, indemnification clause, and details on who will be responsible for alcohol service in case any issues arise after alcohol is sold or served at the event.
Risk management needs to be included in the contract as well. Explain what will happen if force majeur is used, who is responsible for what payments to the vendors, when can that call be made, under what circumstances can you cancel an event and say it was “beyond the control of other parties”; your definition maybe quite different from your clients’ and vendors’ definition.
With vendors you must outline who is responsible for any permits/certifications/licenses that are required. Make sure that if you are planning on having music at an event, there are the appropriate licenses in place otherwise you could be hit with a substantial fee. Same with doing a large outdoor event where tents will be used; is the tent company responsible or is the planner going to handle this when the special event permit is obtained?
The bottom line of the evening is that the length of the contract is not important and while it may seem daunting to hand a client or vendor a multi-page contract if something unforeseen does happen both will know exactly what will happen and neither will be paying court fees to resolve the issue.
Monday, January 11, 2010
January Bi-Monthly Educational Program!
ISES Dallas is bringing you a fabulous opportunity to get some expensive legal advice. Nathan J. Breen, partner in the law firm of Howe & Hutton Ltd., will be making a presentation focusing on client and vendor contracts.
Start from proposal to finish with a binding contract
Properly address compensation issues
Use indemnification clauses effectively
Deal with risk management issues and unforeseen events
Hutton and Howe is known as the Law Firm For Meeting Professionals® and is extensively involved with travel, meetings, incentive programs and the hospitality industry. The firm represents and works with for-profit and nonprofit organizations, corporations, associations and independent planners and has pioneered sound practices in the industry.
Nathan Breen earned his undergraduate degree from DePaul University and his Juris Doctor from the John Marshall Law School. He served on the John Marshall Law Review as Executive Lead Articles Editor and extended for a judge on the Circuit Court of Cook County. Concentrating primarily in association intellectual property and internet law, he also maintains a practice in hospitality law, contracts and commercial litigation.
November Program: Goals and Objectives
November 2009 Bi-Monthly Educational Meeting
Goals & Objecives:
Define and Design
By: Ashley Holder
While our clients tend to get lost on what’s pretty or what the hottest trend is, we as event professionals always have to keep our mind on the prize. Making sure that we are clear on our clients’ goals and objectives allows us to build an event around the real purpose of the event as well as manage the expectations of the event so our clients will be happy with the final outcome.
Our speakers, Jim Monroe, CMP, CSEP and Sherry DeLaGarza, CMP, CMM, went over how goals and objectives exist for every type of event and should always be the first thing any event professional tries solidify.
Jim Monroe, CMP, CSEP has 37 years in the meeting and event industry, currently in partnership with Jayna Monroe, his wife of 42 years. When not working, Jim shares his experience and knowledge chairing and speaking at certification classes, industry meetings and seminars and teaching classes at colleges and universities. He has designed events for
He is active in the International Special Events Society and Meeting Professionals International and his book, Art of the Event: Complete Guide to Designing and Decorating Special Events (Wiley 2005), won an Esprit Award from the International Special Event Society for Best Industry Contribution 2006.
Sherry DeLaGarza, CMP, CMM has been a meetings and events professional for over 15 years, planning conferences from 5,000 to 50,000 attendees. She is experienced in successfully bringing together the overall strategic concepts of conferences and meetings to include adult education, event strategies, and budgeting challenges involved in the multiple components of a conference. She currently works for KPMG, LLP as Events and Meetings Manager and was chosen Meeting Planner of the Year for 2007 by the MPI D/FW Chapter.
Ms. DeLaGarza and Mr. Monroe explained goals and objectives don’t just exist in business meeting. Weddings have them as well. Goals for weddings could be to bring two families together and integrate them as one while treating them to a night they will never forget by producing a retro 1940s glam reception. While the design is a huge part, the goal should always be first and foremost in your mind.
After the presentation our attendees participated in a fun activity in which we all were able to showcase our abilities to plan different types of events with different goals and objectives. For example one was a wedding in a small east
November Program's Sponsors
November Bi-Monthly Educational Program Sponsor Recognition
By: Ashley Holder
Jayna Monroe of J Monroe Designs and Rob Keating of Quest Drape were the gracious chairs who put together the November Bi-Monthly Educational Program for the members and guests of ISES Dallas.
The Dallas Arboretum hosted the program in the beautiful Rosine Hall. Cort Furniture set up two vignettes of furniture during the cocktail hour. Conversations flowed easily over the hor d’ourves and drinks by George Catering and light music provided by a band from Carol Marks Entertainment.
Once cocktail hour had passed we all moved to our seats at the front of the room. The front of the room was dressed with beautiful screen surround by Quest Drape. Each course of the wonderful menu by George Catering was flawlessly served atop rentals from M&M Special Events. Magic Moments Parties & Events proved their creativity yet again by creating not only beautiful centerpieces but made them functional for the activity by using pencils and notepads.
The night was an overwhelming success offering not only a beautiful venue with superb service but taught us what to ask our clients in order to be able to fulfill their goals and objectives properly.
Program Value
George Catering
Food 60/person
Alcohol 15/person
Staff 2300/event
Arboretum
Facility Rental $1400/event
Security Officer $157.50
Stage/ AV $450/event
Pedestal chairs $60/4 chairs
Chiavari chairs $5/each
Event Facilitator $162.50/event
M&M
Place setting,linens
Chair $30.03/person
Creamer, sugar $11.94/table
Serving & catering
Items $600/event
Magic Moments
Center Pieces $45/table
Carol Marks Music
Entertainment $500/event
Cort Furniture
2 sectionals $2200/event
Quest Drape $400/event
Total Cost $19,802.40
Cost per Person $198.02
By: Ashley Holder
Jayna Monroe of J Monroe Designs and Rob Keating of Quest Drape were the gracious chairs who put together the November Bi-Monthly Educational Program for the members and guests of ISES Dallas.
The Dallas Arboretum hosted the program in the beautiful Rosine Hall. Cort Furniture set up two vignettes of furniture during the cocktail hour. Conversations flowed easily over the hor d’ourves and drinks by George Catering and light music provided by a band from Carol Marks Entertainment.
Once cocktail hour had passed we all moved to our seats at the front of the room. The front of the room was dressed with beautiful screen surround by Quest Drape. Each course of the wonderful menu by George Catering was flawlessly served atop rentals from M&M Special Events. Magic Moments Parties & Events proved their creativity yet again by creating not only beautiful centerpieces but made them functional for the activity by using pencils and notepads.
The night was an overwhelming success offering not only a beautiful venue with superb service but taught us what to ask our clients in order to be able to fulfill their goals and objectives properly.
Program Value
George Catering
Food 60/person
Alcohol 15/person
Staff 2300/event
Arboretum
Facility Rental $1400/event
Security Officer $157.50
Stage/ AV $450/event
Pedestal chairs $60/4 chairs
Chiavari chairs $5/each
Event Facilitator $162.50/event
M&M
Place setting,linens
Chair $30.03/person
Creamer, sugar $11.94/table
Serving & catering
Items $600/event
Magic Moments
Center Pieces $45/table
Carol Marks Music
Entertainment $500/event
Cort Furniture
2 sectionals $2200/event
Quest Drape $400/event
Total Cost $19,802.40
Cost per Person $198.02
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