Sunday, January 30, 2011

Texas Star Awards Submission Information

How to enter a Texas Star Award
  1. Download the entry guidelines and decide which events to enter.
  2. Gather any needed information or collateral.
  3. Write your entry- carefully following the rules. Remember- no company names anywhere in the entry.
  4. If entering a team entry assign tasks for each team member.
  5. Visit www.Texasstarawards.com and click on the ENTER AN EVENT button.  This will take you to the payment site.
  6. Enter your information and pay for your entry. Group entries can provide one payment.
  7. You will receive a confirmation email with a link to the upload site
  8. You will receive a separate email with your individual username and password (it may take 24-48 hours to receive this).
  9. Enter your username and password
  10. 10. Upload your entry
  11. Now go back to www.texasstarawards.com and register for the dinner and book your hotel if needed.
  12. Attend the Texas Star Awards Ceremony on March 27th, 2011 and cross your fingers!
Questions?
Contact Glenn Roush glenn@roushproductions.com 214.709.3132



Best Event Design/Décor
This category honors excellence in event design. Design/Décor items included in this category are theme décor, floral design, props, scenery and/or display design and balloon artistry. Eligible entrants must have designed and implemented the work submitted (not the person who contracted/paid for the design and/or installation) If this was a shared venture both parties may enter together as a joint entry.
  • Under $25,000
  • $25,000 - $75,000
  • Over $75,000
  1. Describe the Event. (2250 Characters)
  2. Outline the client’s goals and objectives for the event. (1125 Characters)
  3. How did you address these goals and objectives through design/décor? (2250 Characters)
  4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
  5. Describe the event’s overall design, including its complexity, creative elements, marketing, production and/or logistical details. (4500 Characters)
  6. Describe the Production Management Process for the event as it pertains to event design/décor. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
  7. Budget
_______________________________________________

Best Catered Event
This category honors excellence in Caterering: either on or off-premise. Eligible entrants include caterers, specialty bakeries, restaurants, facility operators, hotels, or any other entity that provides food to the special events industry.
  1. Describe the Event. (2250 Characters)
  2. Outline the client’s goals and objectives for the event. (1125 Characters)
  3. How did you address these goals and objectives through catering? (2250 Characters)
  4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
  5. Describe the Catering concept including creative elements and presentation. (2250 Characters) 
  6. Explain how the Catering concept demonstrated innovation in culinary skills, presentation or service and how your services integrated into and enhanced the overall event. (2250 Characters)
  7. Describe the Production Management Process for the event as it pertains to catering. 
  8. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
_______________________________________________

Best Entertainment Production
This category honors excellence in entertainment production. Eligible entrants include entertainment producers, choreographer, designer, event professional or the performers of event entertainment.
  • Under $25,000
  • $25,000 - $75,000
  • Over $75,000
  1. Describe the Event. (2250 Characters)
  2. Outline the client’s goals and objectives for the event. (1125 Characters)
  3. How did you address these goals and objectives through entertainment? (2250 Characters)
  4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
  5. Explain the event’s Entertainment Production including products/services utilized for the event, creative elements and/or logistical details. (2250 Characters)
  6. Describe the degree of difficulty in the execution of the services provided by your company. (2250 Characters)
  7. Describe the Production Management Process for the event as it pertains to entertainment production. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
  8. Budget- must include all production costs.
_______________________________________________
Best Technical Production
This category honors excellence in special event technical, design or execution services. Eligible items include but are not limited to lighting, audio visual, multi-media, staging and special effects. Eligible entrants must have designed and implemented the work submitted (not the person who contracted/paid for the design and/or installation.) If this was a shared venture both parties may enter together as a joint entry.
  1. Describe the Event. (2250 Characters)
  2. Outline the client’s goals and objectives for the event. (1125 Characters)
  3. How did you address these goals and objectives through technical production? (2250 Characters)
  4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
  5. Explain the event’s Technical Production including products/services utilized for the event, creative elements and/or logistical details. (2250 Characters)
  6. Describe the degree of difficulty in the execution of the services provided by youcompany. (2250 Characters)
  7. Describe the Production Management Process for the event as it pertains to technical production. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
  8. Budget
_______________________________________________

    Best Event Support Services
    This category honors excellence in event support services. Eligible entrants include but are not limited to tenting, transportation, rentals, linens, furniture, and/or other specialty service. Eligible entrants must have implemented the work submitted (not the person who contracted/paid for the services). If this was a shared venture both parties may enter together as a joint entry.
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives through event support services? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Explain the event’s production including products/services utilized for the event, creative elements and/or logistical details. (2250 Characters)
    6. Describe the degree of difficulty in the execution of the services provided by your company. (2250 Characters)
    7. Describe the Production Management Process for the event as it pertains to event support services. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    8. Budget
    _______________________________________________


    Best Marketing/Design Collateral
    This category honors excellence in marketing/design. Eligible entrants include producers and designers of event marketing collateral. Eligible collateral includes advertising, promotional pieces, invitations, event signage, etc. Best Marketing/Design Collateral
    • Under $25,000
    • Over $25,000
    1. Describe the event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives through marketing/design collateral? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the Marketing/Design concept including creative elements. (2250 Characters)
    6. Explain how the Marketing/Design integrated into the overall event. (1125 Characters)
    7. Describe the process for measuring the success of the Marketing /Design concepts. (1125 Characters)
    8. Describe the Production Management Process for the event as it pertains to Marketing/Design Collateral. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    9. Budget
    _______________________________________________

    Best Event Photography
    This category honors excellence in event photography. Eligible entrants are photographers or event planning professionals.
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How were these goals and objectives addressed through photography? (2250 Characters)
    4. What challenge(s) arose and how were they addressed? (2250 Characters)
    5. Describe your Photographic concept including creative elements and perspective. (2250 Characters)
    6. Explain how your services demonstrated innovation in skills or presentation and how your services integrated into, or enhanced the overall event. (2250 Characters)
    _______________________________________________


    Best Event Videography
    This category honors excellence in event videography. Eligible entrants are videographers or event planning professionals.
    1. Describe the event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How were these goals and objectives addressed through videography? (2250 Characters)
    4. What challenge(s) arose and how were they addressed? (2250 Characters)
    5. Describe your Videograhpic concept including creative elements and perspective. (2250 Characters)
    6. Explain how your services demonstrated innovation in skills or presentation and how your services integrated into, or enhanced the overall event. (2250 Characters)
    _______________________________________________

    Best Corporate Event
    This category honors excellence in corporate event planning. Eligible entrants include corporate event planning professionals, facility or venue managers, producers and manager of events for corporations. Events in this category may include, but are not limited to, company celebrations, employee or client appreciation celebrations, etc.
    *Note- Events produced by an event organization are not eligible in this category. For
    example, an MPI meeting would not qualify.
    • Under $75,000
    • Over $75,000
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the event’s overall design, including its complexity, creative elements, marketing, production and/or logistical details. (4500 Characters)
    6. Describe the Production Management Process for the event. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    7. Budget
    _______________________________________________

    Best Meeting /Conference Program
    This category honors excellence in meeting/conference programs. Eligible entrants include meeting and conference planning professionals, destination management companies or other entities that provide these types of meeting/conference services for single or multi-day programs.
    *The submission must include BOTH a meeting and special event component.
    *Note- Events produced by an event organization, are not eligible in this category. For
    example, a STEP conference would not qualify.
    • Under $250,000
    • Over $250,000
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the event’s overall design, including its complexity, creative elements, marketing, production and/or logistical details. (4500 Characters)
    6. Describe the Production Management Process for the event. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    7. Budget
    _______________________________________________


    Best Public Event
    This category honors excellence in public event planning. Eligible entrants include public event planning professionals or other entities that provide these types of public event services. Events in this category may include, but are not limited to, street fairs, festivals, concerts, sporting events.
    1. Describe the event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the event’s overall design, including its complexity, creative elements, marketing, production and/or logistical details. (4500 Characters)
    6. Outline the event’s marketing plan and describe the process for measuring the success of the public event. (1125 Characters)
    7. Describe the Production Management Process for the event. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    8. Budget
    _______________________________________________

    Best Event for a Non-Profit Organization
    This category honors excellence in non-profit event planning. Eligible entrants include non-profit event planning professionals and other entities that provide these types of non-profit event planning services. Events in this category may include, but are not limited to, fundraisers, institutions, campaigns, kick-off events and/or donor events.
    *Note- Events produced by an event organization, but benefitting a charity are not
    eligible in this category. For example, a NACE fundraiser would not qualify.
    • Under $75,000
    • Over $75,000
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the event’s overall design, including its complexity, creative elements, marketing, production and/or logistical details. (4500 Characters)
    6. Describe the Production Management Process for the event. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control.  (4500 Characters)
    7. Budget
    _______________________________________________

    Best Wedding
    This category honors excellence in wedding planning. Eligible entrants include wedding planning professionals and other entities that provide these types of wedding planning services. Events in this category include Weddings.
    • Under $75,000
    • Over 75,000
    1. Describe the Wedding. (2250 Characters)
    2. Outline the client’s goals and objectives for the wedding. (1125 Characters)
    3. How did you address these goals and objectives? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the wedding’s overall design, including its complexity, creative elements, production and/or logistical details. (4500 Characters)
    6. Describe the Production Management Process for the wedding. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    7. Budget
    _______________________________________________

    Best Social Event (non-wedding)
    This category honors excellence in social event planning. Eligible entrants include social event planning professionals and other entities that provide these types of social event planning services. Events in this category include but are not limited to bar/bat mitzvahs, personal celebration, Milestone birthdays i.e. Sweet 16, 40, 50, etc.
    *Note- Events produced by an event organization, are not eligible in this category. For
    example, a JWI social would not qualify.
    • Under $75,000
    • Over $75,000
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the event’s overall design, including its complexity, creative elements, production and/or logistical details. (4500 Characters)
    6. Describe the Production Management Process for the event. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    7. Budget
    _______________________________________________

    Best Team Effort
    This category honors excellence by a team of Texas event professionals (a minimum of three Texas event association members must participate to qualify). The team leader is responsible for the entry submission and payment. Multiple payment methods will result in disqualification. Events in this category may include any event produced for a client. Team members may be a member of any Texas event association. All team members do not have to be a member of the same organization. For example, a team could have members from MPI, STEP, ISES and NACE.
    • Under $75,000
    • $75,000 - $200,000
    • Over $200,000
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How where these goals and objectives addressed? (2250 Characters)
    4. What challenge(s) arose and how were they addressed? (2250 Characters)
    5. Describe the event’s overall design, including its complexity, creative elements, and/or logistical details. (4500 Characters)
    6. Each team member must provide a description of their role on the ISES team and explain how the ISES team worked together to accomplish the client’s goals and objectives for the event. (2250 Characters per team member)
    7. Describe the Production Management Process for the event. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    8. Budget
    _______________________________________________

    Best Event Produced for a Texas Event Association
    This category honors excellence in event planning for meetings, socials, and fundraisers for Texas event organizations. Eligible entrants include Texas event planning professionals, facility or venue managers, producers and manager of events for event associations. Events in this category may include, but are not limited to, educational meetings, galas, fundraisers, etc. If the invitation came from a Texas event organization, it would be eligible. Budgets will be compared in retail values, not actual
    costs.
    • Under $75,000
    • Over $75,000
    1. Describe the Event. (2250 Characters)
    2. Outline the client’s goals and objectives for the event. (1125 Characters)
    3. How did you address these goals and objectives? (2250 Characters)
    4. What challenge(s) arose and how did you address these challenge(s)? (2250 Characters)
    5. Describe the event’s overall design, including its complexity, creative elements, marketing, production and/or logistical details. (4500 Characters)
    6. Describe the Production Management Process for the event. Describe each phase of the process including Development, Pre-Production, Production and Post-Production. Address the steps taken to ensure risk management control. (4500 Characters)
    7. Budget
    ********************************************************************
      F.A.Q.
      • What are the Texas Star Awards? 
        • The Texas Star Awards program is designed to acknowledge the extraordinary efforts, performance, and outstanding contributions of Texas event industry organization members.
      • What is the cost to enter the Awards?
        • The Texas Star Awards cost $75 per entry submission until Sunday February 27th,2011 at 11:59 CST. Late entries will be accepted until March 6th, 2011 at 11:59pm CST. Late entries will incur an additional $25 fee per entry.
      • Who can enter the awards? 
        • Any Texas event industry organization member in good standing on or before March 1st, 2011 is eligible to enter the Texas Star Awards competition.
      • Why should I enter the Texas Star Awards? 
        • By entering the Texas Star Awards, you are able to demonstrate the caliber of work that you or your company creates. This is your opportunity to show others in the industry your talent and what makes your company stand apart from the competition. Imagine being able to tell your clients that you and your company are “award winning!”
      • Who Judges the Awards? 
        • In order to maintain fairness in the judging, the Texas Star Awards are entirely anonymous. ISES event professionals throughout the world form sub-committees to judge the award entries by category. Each judging team’s scores are returned to ISES Dallas Headquarters to be totaled to determine winners in each award category.
      • How do I enter? 
        • Download the entry criteria. Be sure to follow all of the rules and submit your entry by the noted deadline. Eligible events must have occurred between January 1, 2010 and December 31, 2010.
      • What are the most common reasons for disqualification? 
        • If you follow the rules and submission instruction guide and category specific guidelines, your entry will be valid. Most common mistakes include: Logo inclusion, entrant name and/or company name included in the entered content, on submitted file names or in collateral materials. Incomplete budgets or those not including all elements/retail costs are also cause for disqualification.
      • Where and when are the Texas Star Awards presented and received? 
        • ISES Dallas will recognize the outstanding accomplishments of Texas event professionals at the Texas Star Awards celebration in Dallas on Sunday March 27th, 2011.
      • What is the submission deadline date? 
        • Entries are due by electronic submission on or before midnight, CST February 27th, 2011. 
        • Need a little extra time? This year late entries will be accepted from 12:01 am, CST February 28th, 2011 thru March 6th, 2011 at 11:59 CST. Late entries will incur an additional $25 fee. Absolutely no entries will be accepted after March 6th, 2011.
      • Will my Entries Be Returned? 
        • All Entries are the sole property of ISES Dallas and will not be returned to any entrant. However, every entrant has the option to print a pdf. of their submission.
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